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Grants Assistance - Submit & Manage

Grant Application Approval Process

School Board employees seeking funding from external sources must obtain School Board approval prior to submitting a grant proposal or contract. There are 2 types of request forms.

A Board Approval Request Form must be completed and submitted if the grant application or contract is for an amount equal to or greater than $25,000. A Board Approval Request Form must be submitted to the special projects office according to a schedule that is available here. Completed grant applications or contracts should also be submitted to the special projects office.
A Superintendent's Approval Request Form will be used if the grant application or contract is for an amount less than $25,000. This form must be completed and submitted to the special projects office with the grant application signature page and budget narrative. If there is a grant submission deadline, these forms must be received at least 1 week prior to deadline to process and obtain superintendent approval signature.

School-based personnel should complete the following
4-Step Pre-Submission Process:

STEP 1. Complete the grant application/proposal or contract.

STEP 2. Submit a copy of the grant application/proposal or contract to the school’s principal for review and approval. The principal writes a memo to the Director of Special Projects, indicating she or he is aware of and approves of the grant application’s submission.

STEP 3. Complete either a Board or Superintendent's Approval Request form (see below). These forms should be completed on the computer and e-mailed as an attachment to Jan at urbanskij@pcsb.org. Print a hard copy to keep for your own future reference.

STEP 4. Submit the copy of your final grant application/proposal along with the principal’s memo to the Special Projects Office, Administration Bldg. These items will be combined with the Board or Superintendent's Approval Request form that you previously sent via e-mail.

All agenda items must be typed in Arial font, size 11.

PLEASE NOTE:
The following local classroom grant programs DO NOT require School Board approval:

Any grant program offered by the Pinellas Education Foundation (see listing in the table which can be found at: http://www.pcsb.org/special/Special_proj/available_grants/FL-Pinellas.htm
Junior League of Clearwater and Dunedin Classroom Grants
Pinellas County Cultural Affairs Dept. Art Teacher Grants
Southwest Florida Water Management District (SWFWMD) classroom grants

on January 7, 2010

Below are the forms needed for board approval:

Board Approval Request form - use when the amount of grant application or contract equals or exceeds $25,000 (.doc format)
Superintendent's Approval Request Form - use when the amount of grant application or contract is less than $25,000 UPDATED

NOTE: The Board Approval Request form or Superintendent Approval Request form must be emailed to Jan Urbanski at urbanskij@pcsb.org.

Questions? Call 588-6299 or email Jan at urbanskij@pcsb.org

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Updated 08/19/2010

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