Project Manager

  Forms

These are quick links to the most common forms used by project managers and grant applicants. You will need a recent version of Adobe Acrobat Reader and/or Microsoft Word and access to the Pinellas County Schools Internet (http://www.pinellas.k12.fl.us/CPS/forms.html) to view these forms. Most forms are available on-line and can be printed from your computer.

         Board Approval Form

The schedule of the School Board meeting dates and the dates that agenda materials are due to the Special Projects Office can be found here for the current school year.

Board Agenda Forms - Revised January 7, 2010

• Board Approval Request form  - use when the amount of application or contract is equal to or greater than $25,000 (.doc format)

• Superintendent's Approval Request Form - use when the amount of application or contract is less than $25,000 UPDATED

Pinellas County School Forms  

(All forms are word documents)

Airline Prepayment Authorization Form (Form 3-2603)

Complete this form to prepay airline tickets purchased through district-approved travel agencies.

Contracted Services Employee Binder and Status Form (Form 3-2460)

It is used to add an employee to the PCSB payroll for a specified period of time. Once approved and work is completed, a Payroll Adjustment Form (see below) must be completed so a check can be issued.

In-County Travel Authorization and Claim Form (Form 3-1090A)

Complete this form to compensate employees for travel within Pinellas County at the current mileage rate.

Out-of-County Travel Authorization and Claim Form (Form 3-1090B)

Complete this form to compensate employees for travel outside Pinellas County. Expenses may include taxi fare, registration, vehicle rental, tolls, lodging and communications. Meals are included at the current per diem or per meal rate.

Payroll Adjustment Form (Form 3-2660)

For a check to be issued, this form must be sent to payroll after contracted services have been completed.

Personnel Action Form (Form 3-2582)

This form must be completed prior to hiring any PCSB personnel.

Prepayment Authorization Form (Form 3-2604)

Complete this form to prepay postage, registration, membership, subscriptions and maintenance contracts.

Salary Adjustment Form (Form 3-2640)

Complete this form to compensate with stipends School Board employees who officially are requested to participate in in-service education or professional development workshops that meet outside of normal duty hours.

Specialized Hiring Classification Worksheet (Form 3-2605)

Complete this form to determine eligibility of an outside contractor to be classified and hired as an independent contractor, entered as a TERMS vendor (following completion of a W-9 form) and paid through an invoice.

Temporary Duty Elsewhere (TDE) (Form 3-650)

Complete this for any employee who will be working at an alternative location as a School Board employee. It is required whether or not a substitute is needed.

W-9 Form (Form 3-2607)

Complete this form for eligible independent contractors to be entered into TERMS as a vendor. This must be done prior to completing work and submitting invoices.