Project Managers - Procedures

Procedures for Personnel

Project managers are asked to review the grant application budget narrative and compare to funded amount. Determine if the funded grant includes personnel positions (including support, instructional, administrative and/or contracted services); which are not currently filled. If so, contact the director of special projects and the personnel department for assistance. As with all school district positions, all School Board policies must be followed when hiring personnel for any special project. The personnel department will assist in identifying existing job descriptions, posting positions, arranging interviews, selecting personnel and, ultimately, hiring the selected individual(s). The special projects office will provide assistance in this process, help with the development of new job descriptions and provide TERMS cost strip information. After the personnel selection process is complete, the project manager must:

1.      Initiate a Personnel Action Form (Form 3-2582). Complete this form, sign it, and code it with the correct cost strip information. (If assistance is needed, contact the appropriate special projects account clerk.) The completed "Personnel Action Form" must be signed by the appropriate supervisor/principal/or division head.

2.      Forward the approved "Personnel Action Form" to the personnel department. This process assures that new personnel are assigned to the correct cost center and that salaries are paid out of the appropriate grant fund.

 Return to Procedures