Field Trip and Truck Request

Terms and Conditions for Requesting a Field Trip Bus during the school year

Please have the following information ready prior to requesting your trip in the Travel Tracker website:

• Date of trip
• Time of trip (10:15 am-1 pm or 5:30 pm and after)
• Exact trip location
• Correct funding information
• Number of students and chaperons attending

Additional Information:

• 10-Day lead time to enter trip in system.
• NO out of county trips on school days.
• NO trips on holidays or breaks (during school year).
• Customer is responsible for locating bus parking and paying fees.
• Driver paid tolls or charged by plate tolls will be charged to the customer.
• Customer will provide student roster to the driver.
• Only 65 passenger buses are available.

Field Trips start date for 2025-2026 school year: TBD - End date: TBD

Summer field trips: TBD

Rate: Mile rate $1.85 + Hourly rate $46.00 (as of 8/1/25) 

All fees are PER Vehicle (Vehicle or Warehouse Truck) and estimates for mile/hours may vary from actual mileage/hours due to traffic patterns, accidents, multiple destinations, etc.

Regular School Days:  2 hour Minimum + ½ hour vehicle prep fee + Actual round-trip mileage

Evenings and Weekends: 4 hour minimum + 1 hour vehicle prep fee + Actual round trip mileage

Cancellations: No charge if cancelled 24 hours prior to trip. Minimum charge (hourly minimum + prep fee) will apply if cancelled at site. Summer exception during the 4-day work week. Monday cancels must be received on the THURSDAY prior to the Monday trip.  

Contacts

Bus Scheduling

• Trip scheduling changes/cancellations: Transportation Field Trip Clerk: Shannon Hunter 727-638-3383 huntersha@pcsb.org  (all changes and cancellations must be sent by email)
• Less than 10 day requests -Transportation Department Director: T. Mark Hagewood Hagewoodt@pcsb.org
• Route scheduling set up and cost information: Crystal Brogdon brogdonc@pcsb.org

Equipment needed on a bus for a field trip:

• Harnesses, star seats, etc must be ordered in advance by contacting Renee Daniels danielsre@pcsb.org  

After hours contact numbers:  Until 6 p.m. - Dispatch: 727-547-7173 and After 6 p.m. - Schools Police: 727-547-7221

Truck Help - Trucks needed during the school day must be ordered using M328 in Terms. Trucks needed for evening and weekends will have to be notated in Travel Tracker.

Warehouse Department: David Crosby, Foreman, 727- 547-7129 crosbyda@pcsb.org
Bobby Strader, Warehouse Coordinator, 727-547-7122, straderb@pcsb.org 

Invoices and Payments

• You will receive an email when your invoice is ready to view in Travel Tracker.
• Payments are due within 30 days from invoice date. Delinquent payments may result in discontinuance of service.
• Checks are to be made payable to “Pinellas County School Board”
• Send checks to the following address

Pinellas County Schools Facilities and Operations Department
Walter Pownall Service Center
11111 S. Belcher Rd. Largo, Fl 33773
Attn: Field Trip and Truck Request

PLEASE DO NOT SEND CHECKS to the accounting department at the administration building.