Resources for PCS Departments Who Want to Apply for a Grant

Welcome to the "Resources for PCS Departments Who Want to Apply for a Grant" page! Here, you'll find everything you need to successfully navigate the grant application process, from essential forms and guidelines to helpful tips and tools. Whether you're new to grant writing or a seasoned pro, our Special Projects Department is ready to be your partner every step of the way. We're committed to supporting you in securing funding for your initiatives, so explore the resources below and reach out to us for personalized assistance. Let’s work together to turn your project ideas into reality!

Departments seeking grants will fall into one of two categories.
    1) Grants Less Than $250,000 and
    2) Grants More than $250,000.
Please scroll down to see the specifics for both categories and complete the appropriate documents. 

Grants LESS Than $250,000 (Can be approved by Superintendent) 
Directions:
PCS departments should use this process prior to applying or re-applying for any grant opportunities.
Please see the directions below or download this flowchart

1. Find Grant opportunities
   
2. Get PCS approval.
   Please allow for 7-8 business days for PCS approval process. 
   

• • Download and complete the Superintendent Grant Approval (SGA) form
  • Supt Grant Approval form (for Departments) Template (works best in desktop mode)
  • Obtain supervisor approval
  • Use link to upload SGA form AND draft copy of grant, as well as any terms/conditions specifics, to Special Projects 
  • Link to Submit Completed SGA form 

3. Apply for grant.
   (after getting Supt Grant Approval form back from Special Projects with permission to apply)

• • Upload copy of completed final grant application, along with any terms/conditions, specifics using the link provided from Special Projects via Smartsheet
  • Notify Special Projects when awarded.
  • Upload copy of award notice using the link provided from Special Projects via Smartsheet
  • Create/Update Staffing Models as needed

4. Spend money.
   Directions will be sent to school staff on how to access and spend funds.

Questions
Please contact Jessica Soto, SotoJ@pcsb.org with any department grant related questions. 

Tools: 
Process Flowchart (attached below) 
Magical Calculators (for stipends, additional duty and indirect costs) 
Staffing Model Template (to be uses for projecting salary to include in applications)
ELT Handout Template
Superintendent Grant Approval Form for Departments

Grants MORE Than $250,000 (Must be approved by School Board) 
Directions:
PCS departments should use this process prior to applying or re-applying for any grant opportunities that are larger than $250,000 (this includes amendments as well)
Please see the directions below or download this flowchart

1. Find Grant opportunities
   
2. Share with Supervisor, Division Chief, and Special Projects
3. Grant Proposal goes to ELT for approval
4. Grant goes to School Board for approval to apply
5. PCS approval process for grant applications
   Please allow for 7-8 business days for the application to make it through the approval process
6. Superintendent Signs Application
7. PCS applies for grant.

Questions
Please contact Coral Marsh, MarshCO@pcsb.org with questions related to this process.

Tools: 
Process Flowchart (attached below) 
Magical Calculators (for stipends, additional duty and indirect costs) 
Staffing Model Template (to be uses for projecting salary to include in applications)
Board Meeting Calculator
ELT Handout Template
FDOE 100A (new grant application form - pre filled for PCS) 
FDOE 101 (new grant application budget narratives with PCS columns)
FDOE 151 (grant amendment form - pre filled for PCS)