Facility Leasing Information

  • PINELLAS COUNTY SCHOOLS FACILITY LEASING INFORMATION 

     

    Pinellas County Schools has created a new website for facility leasing that will make the facility rental process easier for the community and the school district employees.  It's as easy as registering with the district, submitting a request along with required documentation online.

    Most schools and athletic facilities are available for use by the community, as long as the use will not interfere with school activities.  The facilities are available after school hours and on weekends.

     

    USER REGISTRATION PROCESS

    Anyone wishing to lease a district facility must complete the online organization application and agree to the Terms and Conditions.  Applicants must include payment of the registration fee at the time they are completing the application in order to receive approval for your organziaion.  Please note this process for approval must be done annually.  Once your application has been approved, you will then be able to request a lease for a facility.  All lessees must have a commercial liability insurance policy in the amount of at least one million dollars. 

    If this is your fist time using the system, we have provided some Getting Started information to help get your account and organization setup within the system.

     Community Use tutorial

     

    INSURANCE REQUIREMENTS

    Anyone using District facilities must adhere to insurance requirements before any lease will be allowed.  Note that the School Board of Pinellas County, Florida must be named as an additional insured and that the Certificate Holder must be the School Board of Pinellas County, FL, Attn.:  Real Estate Dept., 11111 S. Belcher Road, Largo, FL  33773.  No lease reqeust will be approved prior to the Certificate of Insurance (or self-insurance document for ) begin received.

     

    The minimum commercial general liability is $1,000,000.00 per occurrence.  Sample Certificate.  

     

    LEASE REQUEST PROCESS

    All requests for leases must be completed through the online reqeust form.  Once you have been approved through the organaition registration process you will log-in to the community portal and complete the request.  All lease requests are required to pay a booking fee for each reqeust, agree to the Terms and Conditions for facility uses, and pay any anticipated facility fees which will be invoiced after the rental request has been given final approved.  For questions or assistance with accessibility of the online application please contact Pinellas County School's Real Estate Department or call 727-547-7137.

     

    LEASE FEES

    Lessees will be charged according to the appropriate rental rates as defined on the lease request and on the current Rate Sheet. School Administrators cannot waive fees or make any adjustments in the fee structures.  Rates are reviewed on an annual basis and are subject to change.

     

    Lessees using the inside of the facility on weekends, non-school days, or when the use is beyond the regular scheduled HVAC run times will be charged for utilities, per the rate sheet.  Lessees will be charged district staff wages when using the facilities on the weekends, non-school days, or when no staff is already scheduled to be on duty, per the rate sheet. 

     

    BOOKING FEE

    A booking fee of $25.00 will be assessed for each lease reqeust made.  If multiple dates are made in a single request, only one fee will be applied.  You cannot request a lease for multiple sites at one time.  Eash site must have their own request.  

     

     CHANGE FEE

    A per-request change fee of $25.00 will be assessed if requests to change any apsect of the lease are made after final approval from the Real Estate Department. 

     

    PAYMENTS

    Any charges for use of the facility will be billed to the lessee through the online leasing system.  Organizaions, groups or individuals can pay using a credit card online through the link on the leasing website or pay the school directly.  ALL PAYMENTS FOR LEASES MUST BE BE MADE PRIOR TO ANY USE OF THE FACILITY.  

     

     PAST DUE ACCOUNTS

    Lessees that have a past-due account may be refused a lease until the account is made current.