Records Management

  • Records Management is located in the Bernice Johnson Service Center, 2929 County Road 193, Clearwater, FL. Employees in this department are the experts who understand the rules and regulations pertaining to the retention and disposal of records. Annually, Records Management compiles a list of district records that are in storage and have satisfied their required retention periods. The required retention period is determined by the Florida Department of State, State Library and Archives.

    MISSION STATEMENT: To preserve organizational memory for internal and external customers by providing and promoting appropriate records retention, maintenance, and disposition processes.

    storage boxes

     
    The General Records Schedule and the Disposal Authorization are two tools district personnel can use in managing their records.
     
    General Records Schedule
    The Pinellas County School's General Records Schedule is a compilation of applicable State of Florida retention schedules and retention schedules established with the state specifically for this school district. It is a guideline only, specifying the minimum required retention periods for district records. It does not authorize the destruction of records.

    Disclaimer: The General Records Schedule is provided here as a tool for the use of personnel in Pinellas County Schools. The General Records Schedule includes retention requirements that were established with the Florida Department of State, State Library and Archives for records specific to this school district. These retention requirements cannot be assumed to apply to similar records in other agencies.

  • Disposal Authorization

    Schools and departments are encouraged to routinely dispose of those records that can legally be discarded. Annually, Central Records compiles a list of district records that have satisfied their required retention periods. The required retention period is determined by the Florida Department of State, State Library and Archives.

    The list of discardable records is distributed to schools and departments as a form called the Disposal Authorization. In accordance with state regulations, the form is used to report the volume of records destroyed as well as identify those records eligible for destruction. (See 1B-24.003(10)(e), F.A.C.) 

    Disclaimer: The Disposal Authorization is provided here as a tool for the use of personnel in Pinellas County Schools. The Disposal Authorization includes retention requirements that were established with the Florida Department of State, State Library and Archives for records specific to this school district. These retention requirements cannot be assumed to apply to similar records in other agencies.


  • Records Management
    Bernice Johnson Center
    2929 County Road 193
    Clearwater, FL 33759
    (727) 793-2701