Virtual Art Field Trips
Virtual art field trips, intended for viewing powerful presentations of amazing artwork and tour art venues, stimulate and inspire minds, as well as allows students and their teachers to learn about a variety of cultures and ethnicities. The Visual Arts Department encourages any teacher in the school district to host a virtual field trip with their classes to see the spectacular creative wonders that our local art museums have to share!
Virtual field trips provide an opportunity to introduce a number of the Florida Next Generation Sunshine State Standards to students in a classroom or online environment.
Pinellas County Schools Referendum funds dedicated to the Visual Arts are available to cover virtual art field trip student/class costs for any PCS teacher.
Virtual Student Art Field Trip Planning Process:
1. At Least TWO to THREE Weeks in Advance of Proposed Virtual Field Trip
Teacher requests of school administrator's approval for an in-the-classroom virtual presentation or tour from a district-approved art venue (see below). Teacher then makes a virtual field trip reservation with the art venue, obtains a class flat-rate cost, and requests a written confirmation from the venue.
2. At Least TWO Weeks in Advance of Proposed Virtual Field Trip
Teacher completes the Visual Arts Field Trip Funding Request Form 2-2102 (click this link to download). After your principal’s approval, teacher scans this form and the art venue confirmation letter, and sends the files together in one email as attachments to Francine Giannotti: email@example.com or pony together in one envelope to the Art Office at the PCS Administration Building.
3. Virtual Field Trip Approval Process
The Visual Arts Department will email an approval memo to both the teacher and their school's Bookkeeper with funding cost strip information for paying the virtual field trip costs. **The school becomes responsible for any future funding issues with the art venue that may arise after funding approval memo is emailed.**
4. After Receiving Approval Memo
Teacher coordinates with their school's Bookkeeper to arrange payment via P-Card or PCS Purchase Order using cost strip from Visual Arts Department.
5. At Least ONE Week in Advance of Virtual Field Trip
Teacher sets up a Microsoft Teams Live Meeting for date and time of Virtual Field Trip, and emails the meeting link to the art venue’s designated person who will be doing the in-class presentation or tour. It is recommended that the teacher and designated person from the art venue try this process in advance of the actual virtual field trip to ensure things work properly and are on the same page. For art tech assistance, email Michael Sult: firstname.lastname@example.org .
6. Need for Cancellation
Teacher notifies their school's Bookkeeper, the art venue, and the Visual Arts Office of a cancellation ASAP.
Contact with any questions about the process above: Francine Giannotti, Visual Arts Secretary/Bookkeeper: GIANNOTTIF@pcsb.org / Art Office Phone: 727-588-6057