• Thanks to Visual Arts Referendum Funding, PCS Art Teachers can take their classes on meaningful art-focused field trips connected to the district's curriculum. Field trips to view impactful works of art and learn about artists and art history in beautiful art museums, galleries, and centers engage, expand, and inspire young minds. These relevant real-world experiences also allow students, teachers, and chaperons to learn more about our local, state, and world's shared artistic and cultural treasures! 

    Visual Arts Student Field Trip Planning Process for PCS ART TEACHERS:

    PCS Referendum funds dedicated to the Visual Arts are available to cover the cost of commercial buses and admission fees for students and their Visual Arts Teachers who go on an art-focused field trip to a district-approved local art museum or art center. ALL OTHER CONTENT TEACHERS, visit the Teaching & Learning webpage for your field trips. Go here to find the requirements and guidelines for PCS student field trips. TDEs and funds for substitute teachers can be provided by the Visual Arts Department ONLY for PCS art teachers who take art students on field trips. ***The deadline for visual arts field trip requests from Art Teachers this school year is Fri., April 12, 2024 (no exceptions).***

    1. At Least Four Weeks in Advance of the Proposed Field Trip Date:

    Art Teacher requests their school administrator's approval and follows the school's field trip procedures. Then make a field trip reservation with an art museum or art center, obtain student and adult admission rates, and request a written confirmation from the venue (see currently district-approved art museum and art centers below):

    2. Transportation Coordination:

    District School Bus

    1. Art Teacher requests their school's bookkeeper to schedule bus transportation. IMPORTANT: Pick-up and return times must be between 10:15 am and 1:00 pm (no exceptions).  

    Commercial Carrier

    1. If a district bus is unavailable, the Art Teacher or bookkeeper may contact approved vendors found on the Authorized Commercial Carrier Services List to obtain a written quote/acceptance letter.
    2. The Art Teacher must complete the Commercial Carrier Request For Quote form and submit it to the school's Bookkeeper.

     3. At Least Three Weeks in Advance of Proposed Field Trip Date:

    Art Teacher must fully complete the Visual Arts Field Trip Funding Request Form 2-2102 (incomplete forms may delay the process or be denied). ALL OTHER teachers (non-art teachers), go to this page for field trip requests. After the school principal signs this form indicating approval, the Art Teacher must scan/photograph: 1. the Funding Request form, 2. the carrier bus acceptance letter (if applicable), and 3. the art museum/center reservation confirmation letter, and send all of the files together in one email to: Francine Giannotti <giannottif@pcsb.org>, Visual Arts Secretary/Bookkeeper, OR print and pony all of the forms together in one mail envelope to the Visual Arts Office at the PCS Administration Building. 

    4. Field Trip Approval Process:

    The Visual Arts Department will review the three required files (see above) within 5-7 business days and, upon approval, email a memo to both the Art Teacher and their school's Bookkeeper with funding cost strip information for paying the admission (if there is an admission fee) and/or commercial carrier fees.

    5. After Receiving the Approval Memo:

    1. The school's Secretary/Bookkeeper will generate a TDE for the Art Teacher* and email it to Francine Giannotti <giannottif@pcsb.org> for funding a substitute teacher. (*Only Art Teachers may be provided a Visual Arts Department-funded TDE for taking art students on a field trip.)
    2. The Art Teacher must immediately confirm their carrier transportation for the field trip with the carrier vendor.
    3. The Art Teacher must coordinate with their school's bookkeeper to arrange admissions payment via P-Card or PCS Purchase Order using the provided cost strip at the time of the actual visit to the venue.

    Cancellations:

    • The Art Teacher must notify their school's Secretary/Bookkeeper, the art venue, the commercial carrier, and the Visual Arts Office of a cancellation ASAP.

     

    Questions? Please contact:

    Francine Giannotti <GIANNOTTIF@pcsb.org>, Secretary/Bookkeeper, PreK-12 Visual Arts Department

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